Samples

Plan and implement administrative systems (BSBADM504)


Assessment 1

  1. Meet with stakeholders

Meeting

Date:20-09-2021

Time: 10:00 AM

Venue: meeting hall

Attendees: Anna Armstrong, Ellen Hedden (Sr. Consultant); Michael Dough; Accounts support;

  • Determining company’s current administration resources:

Meeting attendees were advised by the concern which was held by the executive management team regarding the policies and procedures of the current resource management.

  • Identifying the budget for the change

Change which is required for the new was discussed during the meeting. A budget of $15,000 was approved by Anna for the change which was discussed in the meeting. Following list is included in the budget:

  • Installing of new processors
  • Need of new accounting software to be installed
  • Arrangement of new training program which is needed for the staff.

  • Identification and discussion of future administration need of the company:

The affordable plan is needed to be purchased by the organization for the cloud storage. The task must be saved by each consultant with their initials.

  • Determining what improvement needs are to be made for business operations
  • Embracing transparency. It is not just positive for employees.
  • Recognizing and rewarding the valuable contribution
  • Cultivating strong relationships of co-worker
  • Promoting team atmosphere

  • Discuss the implementation strategies with other meeting attendees
  • Implementing schedule
  • Goals and actions to be tracked
  • Review and adapt
  • Annual updates

 

  1. Write an administration needs report

Accounting Incorporated

Administration Needs Report

  • Anticipatedbusinessoperations(overthenextthreeyears);
  • An increase in need for working independently is expected, over the coming week. Data should be saved and reviewed by the employees themselves without any risk of loss
  • Archives must be handled and communication with other consultants must be made by the administration manager.
  • Data can be backed up online with the scope of cloud computing, without any need of hard drives.

 

  • Current computing resources
  • 27 inch HP Pavilion desktops are owned by the company that have an initial core of i7- 8700T processor, with 16 GB RAM and 2TB memory.
  • The company also have 2 laptops, 15.6 inch, model HP ProBook 455 G, and windows 10 is used.
  • Anticipated future computing needs(over the next three years);

There will be expansion in storage limit. Chance of putting away the record and recovering them is provided by the Cloud. Web interfaces are straightforward.

Improvement in Cloud Services

Cloud Computing includes:

  • Infrastructure as a service
  • Platform as a service
  • Software as a service

 

Our goals can be achieved with this services. It is being proved by the many researchers that Cloud Computing will be one of the leading technologies.  

Implementation strategies.

  • Developing proper organizational climate: components of internal environment is implied by the organizational climate which includes cooperation, development of personnel, degree of commitment and many more.
  • Formulation of operating plans: Operating plans refers to the action plans, decisions and the programs, are referred to the operating plans.
  • Periodic Review of Strategy: Reviewing of the strategy is to be done at regular intervals to identify whether the strategy that is implemented is relevant or not. It is essential to take the review because the organization operates in a dynamic environment.

 

3.Send an email to Anna(your assessor).

To: Assessor

From:

Subject: Attachment of Administration Needs Report.

Respected Mam,

 

This email is written to inform you that I have arranged the administrative need report. This report supports in assessing the current figuring assest and implementation of cloud as well.

 

I kindly request you to review it

 

Thank you

 

  1. Write a cloud-based data storage report.

 

Cloud Computing Data Storage Report

Fundamentals of cloud-based data storage

One data server that is connected to the internet is needed by the cloud storage system. Copies of files are sent over the internet by the employees which records the information and when the client wishes to retrieve the information, he/she can access the data through web-base interface either the file is sent back to the client by the server or it allows the client to access and manipulate the file itself. This is known as redundancy, without this a cloud storage system is not sure that the client’s could access their information at a given time only.

 

Cloud- based data storage service options

  1. No limit is offered by pCloud in term of file size, making it ideal for storing the large media files.
  2. OneDrive is easily available and can easily increase the productivity because of micro soft platform.

 

Relevant legislation:

  • The handling of personal information is regulated by the Privacy Act 1988.
  • Personal information is only disclosed to a person or organization outside Australia by the cloud providers.
  • Individual access to personal data must be given by cloud provider.
  • Guarantee of product.

 

Cost benefit analysis:

  • Electricity charges
  • Internet bill
  • Salary of employees

On premises

 

AWS cloud based

Configuration

Cost

Configuration

Cost

Electricity bill

$120,000

Electricity bill

$84000

Internet charges

$400,000

Internet charges

$600,000

Employee salary

$480,000

Employee salary

NIL

Total

$1,410,000

 

$905,916

Difference $504,084

 

 

 

Opportunities

  1. Expectations of the customer must be satisfied for better services.
  2. Large storage capacity
  3. Lowering the cost of operations with the help of operational excellence.

 

Recommendation:

One drive business is quite affordable, reducing the implementation cost. The employees are given the space to store files, is the real power behind OneDrive for businesses. One of the advantage of OneDriveis that, it allows users to interact with the MS office files easily.

 

  1. Send an email to Anna(your assessor).

To: Assessor

From:

Subject: Attaching Administration needs report and cloud-based data storage report.

Respected Mam,

This email is written to inform you that I have attached the administration need report and cloud based data report with the mail. Current computing resources, its uses, future computing needs are included in the report, which will help us to guide and opt the best option for cloud data storage. Kindly go through the report once and share your views. I will be very grateful.

 

Thank you

 

Assessment 2

  1. Write a cloud-based data storage system introduction plan.

Introduction Plan Template

Short term goals

o          Under Anna’s name open a OneDrive account

o          From the hard drive to the One Drive system, mole all the documents

o          Organization of information and training sessions that should be set to start for educating the team on how to use the cloud-based system.

 

Long term

o          Allowing easy access to documents to all employees

o          In future, All work and documentation is to be done on the cloud

o          Annual reassessment of the viability of the system

 

Budget for introducing preferred option to the company.

The costs will include the following;

o          For both, group training and individual training, training personel will be hired. The fees will be 50 AUD per hour.

o          Training tools cost added up to a total of 300AUD

o          The group training lasted for 5 hours, which is a total of 250 AUD plus a one hour session of one on one training with 2 of the staff. The total cost is 300 AUD

o          The full training session went 7 hours, 5 hours for group training, one hour break and another hour for one on one training. The cost for all seven hours was 110AUD.

Steps and activities  to introduce cloud-based data storage into the business.

Step 1: under Anna’s name set up a Microsoft Office 365 subscription and Set up an Office 365 subscription to use OneDrive.

Step 2: for user adoption which can be as simple as showing the users on how to use OneDrive. Monthly charges will be taken care by the financial department under Anna’s authorization.

Step 3: Since OneDrive is readily available in our computer system, manage OneDrive. The next step after configuration is adding device sharing. 

 

Outlining the relevant organisational and legislative requirements and how the system will be implemented in accordance with these.

Organisational requirements

o          Support data should be easy to access.

o          Multiple logging in the same time should be allowed by One Drive for business

 

 Legislative requirements

The legal team needs to ensure that

o          Make sure that the account includes provisions covering legislation that can impact on the agreement

 

  1. Send an email to Anna

To: Assessor

From:

Subject: attaching file of Introduction plan

Dear Assessor,

 

I am writing this letter with the purpose to acknowledge with the introduction plan which is being developed by the department. Prioritized list of project, short and long term goals are included in the report. I will be attaching the report with the mail. Kindly go through it ones.

 

Thank you

 

  1. Implement Cloud-based data storage system.

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